PROJECT COORDINATOR

PROJECT COORDINATOR

JOB DESCRIPTION

POSITION TITLE:
Project Coordinator

REVISION DATE:
30 Jun 2023

REPORTS TO:
Site Superintendent

DIVISION:
Operations

LOCATION:
Head Office, Etobicoke

JOB SUMMARY

The Project Coordinator Intermediate (PC2”) role represents a key core competence. This is an essential supporting role that has controlled and moderate impact on the success of Fermar Paving Ltd. (“the Company”) Operations. The role provides tracking and reporting of detailed activities and quantities that are needed to compare materials used against Project Plan (Budget). This information is critical to ensure accurate and timely payments to Sub-contractors and Vendors.

The PC2 provides support to the Project Coordinator Level 1 by communicating with other Company departments to assist with allocation of equipment and manpower on Projects. The role requires on-going communication of progress updates, quantities, and logistics items with the Project Manager, Site Superintendent, Project Coordinators, Client’s representative (Site Inspector), Vendors, and Sub-contractors.

The PC2 assists the Project Coordinator Level 1 in preparing schedules, budgets, and progress reports, as well as information required for regularly scheduled meetings with Management and Clients. The PC2 will be required to support multiple Projects concurrently from time to time.

KEY RESPONSIBILITIES

Administrative Oversight

  • Liaison between field and office, invoice cost, finance accounting and project management.
  • Tracks activity and quantities (materials used against plan) on current assigned Projects.
  • Ensures site workers’ time sheets data are entered into Payroll (and confirmed).
  • Assists with completing required Safety and Permits documentation.
  • Prepare all packing slips and back-ups ensuring accurate and timely entries.
  • Completes Annual Performance Review providing goals and opportunities for development.
Planning and Financial

  • Assists in preparation of P&L Summary, including Costing issues. Gather information on Time & Materials usage and extra payments outside of contracts. Report sent to PMO.
  • Updating Profit and Loss Summary and two-week Look A-heads, providing input into Planning with Site Superintendent, Foreman and Project Manager.
  • Provides feedback on Performance Review of Projects.
  • Prepares reports to substantiate Change Orders for claims when required.
  • Provides input and assists Project Coordinator Level 1 with preparing quarterly Budget updates.
  • Reports payments completed.
  • Assists with preparation of baseline schedule and Budget updates.
Operating

  • Assists with preparation of Look Ahead schedules.
  • Attends and prepares agendas and minutes for weekly work site Coordination Meetings.
  • Ensures Locates are up-to-date for utilities (underground work).
  • Attends Project Coordinating Monthly meeting to participate in Training, Change of Process Updates, Project/Performance updates, and relevant Company news.
  • Prepares and delivers applicable notices to residents or utilities regarding job site activities.

EDUCATION AND EXPERIENCE

  • College Diploma (Civil Engineering) or equivalent Construction Industry experience.
  • 1 to 3 years’ experience within the Construction Industry.
  • Interpreting contracts and creating change orders.
  • Computer skills (MS Office suite).

Demonstrated Management and Personal Skills

    • Sound management skills: Setting Goals/Objectives, Performance Management and Measuring Performance.
    • Excellent critical thinking and problem-solving skills. Able to find solutions to issues/challenges and mitigate risks.
    • Acts independently. Makes decisions about own work within clearly established processes and rules.
    • Able to effectively communicate in any situation and at any level, applying sound judgement in an appropriately assertive manner.

    COMPANY SPONSORED TRAINING

    • New Employee Orientation
    • Leadership Development
    • Code of Ethics and Business Conduct
    • Health & Safety/Quality Policy Review
    • MS Project/MS Office
    • Personal Development courses: Data Management, Scheduling, Customer Relations

WORKING CONDITIONS

Travel Requirements

GTA daily (Job Sites)

Physical Environment

Moderate intensity. 40% office. 60% construction site visits. Some exposure to disagreeable conditions (inclement weather).

Physical Demands

Moderate. Walking, sitting, lifting 5lbs or less – occasionally. Consistent computer/laptop exposure.

Mental Effort

Moderate intensity. Occasional challenges that demand higher level impact, focus.

FUTURE OPPORTUNITIES

Quality is in our DNA. Our eyes are always open for talented, skilled, and professional people in Administration/Management, Finance, Engineering, Quality Control, and Skilled Labour. If you would like to be considered for a future role in one of these

APPLY NOW